Recovery Audit Contractor Data Warehouse

Contract # POC Total
Period of
Centers for
Medicaid and
Medicare Services
Sergey Mikhaylenko,
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$18,000,000 03/25/14-
Y Sole subcontractor
to Koniag

Description of Services/Supplies

As part of the CMS Recovery Audit Contractor Data Warehouse (RAC-DW) project, Arch manages and maintains routine operations of the current system, and provides help desk support and disaster preparedness planning. We have implemented and continue to monitor system controls on user activities/uploads to ensure data quality, completeness and adherence with all RAC program/Data Warehouse policies and procedures. An ongoing requirement exists for IT development and enhancement services, as needed.

Services include: The conversion of existing code, implementation of Section 508 standards, and subsequent ongoing enhancement of the existing RAC Data Warehouse application’s functionality

Several key objectives to this project are: The performance of the user interface, accurate incorporation of user data needs and their systems, and migration to a data center.

Task Areas of Relevancy

1. IT Services for Biomedical Research or Healthcare;
4. Outsourcing;
5. IT Operations and Maintenance;
6. Integration Services;
7. Critical Infrastructure Protection and Information Assurance;
8. Digital Government;
9. Enterprise Resource Planning; and
10. Software Development

Relevancy Explanation

Size – NAICS 541512 Computer Systems Design Services: This U.S. industry comprises establishments primarily engaged in planning and designing computer systems that integrate computer hardware, software, and communication technologies. The hardware and software components of the system may be provided by this establishment or company as part of integrated services or may be provided by third parties or vendors. These establishments often install the system and train and support users of the system. For a small business contract over $10 million, this project represents adequate size standard for task orders under $27.5 million for CIO-SP3

Scope – On this project, Arch manages and maintains routine operations of the current system, performing basic system design, development, and engineering functions; executing other services include: converting legacy code from .NET and ColdFusion to Java; and implementing Section 508 standards. Arch participates in fully testing each release prior to delivery, including positive and negative unit, integration, system, and regression tests. Arch assists in supplying complete release documentation, including a list of changes, functional specifications, test cases/results, operational procedures and user guide updates. Arch works cooperatively with CMS and the Data Warehouse user community to analyze and implement new program requirements and enhancement requests. New features or enhancements are packaged into quarterly releases through a structured change management process.

Complexity – Arch’s contributions to the RAC-DW program as sole subcontractor are especially relevant to its bid for CIO-SP3. On this contract, Arch performs 8 of the 10 task areas from the CIO-SP3 RFP. The project is complex because there are enhancements scheduled as business needs arise with emergency releases. Arch staff is involved with eight of service task areas.

Cure Notices or Show Cause Letters – There have been no Cure Notices or Show Cause letters, to date, on this project.

Results Achieved In The Completion Of Actual Contracts And Task Orders - Arch has successfully implemented a total of 15 major as well as numerous minor system enhancement releases. Likewise, Arch staff continually addresses ad-hoc data requests that arise in conjunction with the warehouse. Arch’s Change Management work on RAC DW is also noteworthy insofar as a rigorous change tracking process is in place whereby Arch documents, prioritizes, and tracks all change requests received from CMS. Arch also continuously manages RAC-DW system security. The Enterprise Support Services provided include Agile Methodology and following the Expedited Life Cycle (XLC) framework, Technical Review Board presentations, Change Control Board participation, and all of the various reports required as part of contract management. Arch has performed the contract within budget, contractual terms, conditions and scope since the inception of the contract in 2014. Arch has successfully completed project tasks within the Firm Fixed Price (FFP) allocated budget for the contract. There are no cost over-runs on the project. Arch continues to deliver all requirements as per customer expectations and project schedule.

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